Checklist 3: Holding an accessible and inclusive online event

Primary information source: How to make your virtual meetings and events accessible to the disability community (Rooted in Rights).

Access for people who are blind, have low vision or have sensory sensitivity

• Make sure the speaker’s face is well-lit and can be clearly seen.
• Ensure speakers identify themselves before speaking.
• If there is a method that will be used to vote or flag who can speak next, make sure all participants can access the process.
• Describe live activity out loud.
• Describe any images, read any text that appears on screen, and describe any gestures as if you were explaining it to someone who isn’t in the same room as you.

Access for people who have intellectual or developmental disability

• Spend time explaining how to use online platforms and check for understanding.
• Repeat information if necessary.
• Use accessible, plain language during the event and avoid using jargon.
• Include thinking time and breaks into your event.
• Leave time for questions.
• Read messages in chat boxes out loud to everyone.

After the online event

• Share materials in an accessible format.
• Share recordings of sessions and speakers if available
• If the event was live-tweeted, or if a Twitter chat was part of the event, create a collection of those tweets for anyone who was unable to participate live.
• Offer attendees the opportunity to provide feedback about the event, including accessibility, to help you prepare to plan the next one.